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World wide in 3-clicks

In collaboration with the Galata ‘ON AIR’ crew

Since 2013, Galata has impressed our Cisco staff in India. We rent a corridor and carry out dances, sing songs, play devices, act out skits, manage a vogue present, and luxuriate in some stand-up comedy at this annual cultural occasion. It’s a time of coming collectively, and assembly our colleagues and mates in individual. Native leaders take part within the vogue present. Workers enhance their confidence by performing and taking part within the occasion. We really feel energized! Our staff eagerly sit up for this occasion yearly. In 2020, Galata was cancelled, however 2021 was a 12 months of recent beginnings.

For the primary time, our crew equipped for Galata nearly – however not only for our India staff – for all Cisco IT staff too. The theme was, “Yatra all over the world.” Contemplating we’ve been away from our places of work and would like to journey, we determined to take the Cisco IT crew on a digital journey to a jovial and festive land, the place we shaped new connections on this time of disconnection. And we did all of it in simply 3 clicks.

Social gathering collectively, however nearly

Delivering such a vibrant and energetic expertise to all people’s doorstep isn’t any straightforward feat. Given the widespread footprint of our viewers, we needed everybody to have the identical feeling of pleasure that we felt. A number of the challenges that our ’ON-AIR’ crew overcame had been:

  • A number of Places: Places of work and Properties Across the World
  • A number of Endpoints: Webex Room Units, Laptops and Mobiles
  • Content material Sort: Reside, Share, Stream, and Interact
  • Viewers Engagement: Leisure and Retention

Graphic of In India - 170 Cities and Towns in 24 states Across the globe – 24 countries, 1056 participants

Making it occur in 3 clicks

Our major objective was to have a seamless transition when switching amongst dwell streams, enjoying recordings, sharing shows and internet hosting Slido quizzes. Utilizing Webex Room Gadget and Webex Occasions, we had been capable of easily transition between recorded content material and dwell content material.

Earlier than the occasion, our dancers choreographed and recorded their dances. Since every dancer was in a unique a part of India, we then merged their recordings collectively, capturing their motion and vivid colors of India in a single video collage. Our bands recorded their songs in studios. All shows had been saved to OneDrive and we used our Slido integration with Webex to get some viewers engagement. It sounds easy, however plenty of collaboration and planning was concerned to make sure the whole lot was excellent. An enormous thanks to the groups throughout India who spent weeks making ready, planning, and curating an expertise we is not going to quickly overlook.

6 dancers pose in different parts of India
Galata dancers choreographed and danced over Webex, in several elements of India.
Galata singers and bands perform in a studio
Galata singers and bands carry out Bollywood classics in studio.

We used two laptops for video, shows, and Slido, and related these to our Webex Room machine within the Bangalore workplace. To be able to share this expertise, we adopted 3 easy steps.

First, we joined the Webex Occasion from the Webex Room Gadget. Then, we previewed the content material we needed to share, whether or not it was a presentation, dwell stream, recording or Slido ballot. We used the ‘Share in Name’ possibility from our room machine and selected both HDMI 1 or HDMI 2 to swap between the inputs of our two laptops.

two laptops connected to a webex room device via HDMI cables
3 clicks in motion: We used two laptops for video, shows, and Slido. We related these laptops to our Webex Room machine within the Bangalore workplace.

The Galata Vibe

Viewers engagement was important on condition that we had been digital. We created buzz across the occasion by way of Webex. We created an area to share teasers and behind the scenes clips to get the thrill going.

Our host, Vivek V, simply needed to say, “Being digital, your cheer can’t be heard. Present your love and blow up the occasion window utilizing Webex Reactions and Chat!” And from that second, Webex Reactions lit up on display giving us the vibes of a roaring viewers nearly. Immediately, we had natural interactions taking place between the viewers and the occasion hosts.

We had been so thrilled to share Galata with Cisco IT colleagues and their households internationally. We actually missed being in individual, however this expertise was the following smartest thing and we’ve so many fantastic reminiscences from the occasion. Should you ever have to simplify an occasion like this, it’s so simple as 3-clicks with Webex. We are able to’t await the following Galata.


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